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Minutes of AGM held on 18/1/2006

Present. 12 members and 1 visitor. Apologies 3

Chairman’s Welcome.

The Chairman welcomed everyone to the meeting.

Last Meeting

The last meeting was effectively the Christmas meal. There was some discussion about the Christmas meal, in particular the Nigel’s comments in the last newsletter.

Secretary’s Report.

Keith went through in chronological order, the monthly meetings and the visits. (Post meeting note, this is covered in more detail in ‘From the Secretary’ in this Newsletter.)

Chairman’s Report

Nigel gave his report, although there was some overlap regarding the subject of the Meetings.

However he centred his report on the number of people attending meetings, and the work of the committee.
January 2005, 13 attended. AGM,
Committee meeting, Development of the Branch,
February 2005, 9 attended. Development of the Branch.
Committee Meeting, Events list.
March 2005. 9 attended. How rare is my Minor and Toms Quiz.
April 2005   12 attended. Events list.
May 2005, 14 attended. Problems with your Minor by Bert.
June 2005, 10 attended. Minor bits in a bag quiz, by Peter Davies.
July 2005, 17 attended. Railway Disasters, by Derek.
August 2005, 13 attended. Social event, general chat.
Committee meeting. Member List and survey
October 2005. 16 attended. Batman.
November 2005. 14 attended. Musical Quiz.
Committee meeting, AGM arrangements.
December 2005 30 attended. Christmas meal.

Membership

Over the year the following new members joined. Peter Davies, Derek Swift, Jeff Johnson, Jim McPartland, Bert Taberner, Ann Bellfield and Ralph Nall. To date the following have not renewed, Noel & Judy Browlow, and Norman Farrell. Currently our membership is 22.

Motions

There was one motion only as follows:
Subscriptions. The current subscription (£5 annual membership and 50p attendance) is the same as when the branch started in 1998. From October 2006 it is proposed to have an increase in subscriptions from £5 to £6, retaining the existing attendance fee of 50p, which is waved when there is a raffle, and where there are additional members living at the same address, their annual fee is reduced to £3 (£5 at present). Also for new members joining partway through the year, the membership fee for that year will be on a sliding scale as follows, October – January £6, February – May £4, June – September £2.
The motion was proposed by Keith and Seconded by Nigel, and was passed unanimously.

Treasurers report.

Graham handed out copies of the accounts for the period October 2004 to September 2005. (Copies of the accounts will be circulated to members who missed the meeting.)
Nigel commented on a couple of points. Namely, over the year the branch had increased its surplus by around £19, and the loss on the Christmas meal of £68 was the Branch subsiding the table wine. Keith indicated this subsidy would be higher next year.

Election of Officers

For each of the 3 officer’s posts only a single person had been willing to stand for each.
For the post of Chairman, only Nigel Harrison had offered to stand. Peter Gannicliffe proposed Nigel for the post of Chairman, and Roy Brown seconded this. The vote was unanimous, and Nigel Harrison was duly elected to the post of Chairman.

For the post of Secretary, only Keith Sartain had offered to stand. Peter Gannicliffe proposed Keith for the post of Secretary, and Roy Brown seconded this. The vote was unanimous, and Keith Sartain was duly elected to the post of Secretary.

For the post of Treasurer, only Tom Evans had offered to stand. Nigel Harrison proposed Tom for the post of Treasurer, and Keith Sartain seconded this. The vote was unanimous, and Tom Evans was duly elected to the post of Treasurer.

For the 4 committee posts, there had been 5 people willing to stand, one of theses people being Mel Smallwood. However Mel indicated he wished to be removed from the list of potential committee members. He had rung Nigel about this on Sunday 15 January, and also explained this at the AGM. There were now 4 candidates for 4 committee posts, so there was no requirement to enact secret ballot arrangements.

For the 4 committee posts, the remaining 4 people who had indicated they were willing to stand, are Phil Benson, Roy Brown, Janet Lamb and Derek Swift. Note, Janet and Derek were not at the AGM because of being on honeymoon and unexpected visitors at home, respectively.

The proposal that the 4 committee posts should be filled by Phil Benson, Roy Brown, Janet Lamb and Derek Swift, was proposed by Keith Sartain and seconded by Mel Smallwood. This was put to a vote and accepted unanimously. Phil Benson, Roy Brown, Janet Lamb and Derek Swift are duly elected.

All posts are in accordance with the current Sefton Branch constitution.

Future Events

It was agreed that the Branch rally would be held at Woodvale on Sunday 6th August. Admission would be £3.25.

    List of Members

The list of members should have by now been sent, or been given to all members of Sefton Branch.

You are reminded that under the terms of the Data Protection Act that the membership details are for Sefton Branch Members use only, and should not be passed to anyone out side of the Branch.

Hopefully you will find this list useful, and it will help to unify the Branch.

If there are any mistakes, or omissions, can you please contact me.

Any corrections I am informed of will be put in the next Newsletter, so that members can manually correct their copies of the List of Members.

Where there is a ‘blank’ against a particular entry this means that either the information was not supplied on the form, or the item was marked with an asterisk (*) on the form, i.e. the information was to be with held from the list of members, which is circulated to all members. However this information will be held in the confidential handbook held by Keith.

Recipients of the Newsletters sent as courtesy copies to various Officers of the MMOC won’t receive the List of Members, because these readers are not members of Sefton Branch.

Nigel

Notes from the Committee meeting

The new committee met on January 25th, and we were pleased to welcome 2 of our 3 new committee members, Tom and Derek. I very much take the view that as many people as possible should be involved in the running of the Branch. Tom is heavily involved already as being our treasurer, with the hand over between Graham and Tom taking place on 21st January.

To raise funds, more meetings will have a raffle, instead of the attendance fee, and Phil will be using Ebay to sell some of the Branch Merchandise.

Keith had produced a draft list of events, and this was added to by information from the rest of the committee. The 2006 events list is enclosed with this Newsletter.

Phil has agreed to organise 2 local visit events, one in the spring and the other in the autumn. However although he has a number of ideas for suitable venues, he is still after further suggestions. Also he will be producing a list of potential venues. You may recall that Phil organised the visits to the Salt museum in the spring and to Hack Green Bunker in the autumn last year.

Derek has agreed to organise the speakers/themes for the monthly meetings. There were some useful offers of help on the survey form, and Derek will be following them up. Any further suggestions for speakers should be passed to Derek. It was agreed it was important to retain the social element at our monthly meetings. With that in mind, it is anticipated that the meetings will start at 8pm, with the first 10 – 15 minutes or so for the preliminaries/announcements etc. The speaker will start around 8.15 and finish before 9pm. Then a short intermission to replenish our glasses, followed by our social element.

The bulk of the non monthly meeting events will be continued to be organised/co-ordinated by Keith.